Bogføringsloven

Bogføringsloven requires Danish businesses to record their transactions on an ongoing basis (Bogføringsloven §7), keep the supporting documents (Bogføringsloven §9) and retain accounting records for five years (Bogføringsloven §10). It is administered by Erhvervsstyrelsen, the Danish Business Authority. The requirements apply to your bookkeeping and the system you keep it in — not to your website or online store.

The digital bookkeeping requirement has been phased in:

• 1 July 2024 Businesses keeping their books in a registered digital bookkeeping system must do so digitally.
• 1 January 2025 All businesses required to file an annual report must keep digital books.
• 1 January 2026 Personally owned businesses with turnover above DKK 300,000 in two consecutive years are also covered.

Sitenyx is a website builder. We are not a registered digital bookkeeping system under Bogføringsloven §8, and we do not keep your books. Sitenyx does not do bookkeeping, does not file VAT, does not generate SAF-T files and does not send e-invoices via NemHandel or PEPPOL. Your bookkeeping stays where it is today — in your bookkeeping system, with your bookkeeper or with your accountant. What Sitenyx provides is the documentation for the sales that happen through your website, in a form you can pass on.

When your site sells, books or charges, it creates data that belongs to your accounting records:

• Orders Every order from your online store, with line items, prices, VAT and timestamp.
• Invoices Invoices receive a sequential number per year in the format YYYY-NNNN with no gaps in the sequence, as Bogføringsloven §17 requires, and can be downloaded as PDF.
• Payments Payment references from the payment provider, so a settlement can be matched to the right order.
• Bookings and subscriptions Appointments, gift cards and recurring payments that trigger a service or a charge.

Data from your website is stored so it can be retrieved and documented:

• Stored in the EU Databases, files and backups stay in the EU — PostgreSQL in European data centres and files in Cloudflare R2's EU region.
• Encryption AES-256 at rest and TLS 1.3 in transit, as described under EU data residency.
• Traceable access Role-based access control and tenant isolation, so access to the records is limited and accountable.
• Availability Orders and invoices stay in your dashboard — we do not delete them automatically after a period. The duty to retain accounting records for five years (Bogføringsloven §10) is yours, and you meet it by keeping or exporting the material.

Invoices can be downloaded as PDF straight from your dashboard and sent to your bookkeeper or accountant. If you need all your data in a structured, machine-readable format, you can exercise the right to data portability under GDPR Article 20 — contact us and we will provide it. Sitenyx does not push data into a bookkeeping system itself.