Bookkeeping Description: Your §6 Obligation in 10 Steps

Step 1 — Company identity: CVR, address, fiscal year, accounting class, and accounting standard (§ from the annual accounts act). About one page, but SKAT uses it to frame the rest.

Step 2 — Chart of accounts structure: which chart is used, who owns it, how often it is reviewed. Add a top-account overview and a brief justification for chosen sub-accounts. If the client uses e-conomic, cite the specific dimensions.

Step 3 — Periodization: which entries are periodized monthly, quarterly, or annually. Most common: rent, subscriptions, accountant fees, depreciation, and prepaid insurance.

Step 4 — Receipt handling: where receipts are received (email, app, physical mail), who enters them, which bookkeeping system is used, and how a receipt is linked to a posting. Also describe the OCR solution if one is used.

Step 5 — Approval flow: who approves purchase invoices, who approves sales invoices, how many amount thresholds exist (typically under DKK 5,000, 5,000-50,000, over 50,000). Describe two-factor approvals where relevant.

Step 6 — Retention: where digital receipts are stored (cloud vendor and location), who has access, how backup is handled, and how recovery is documented at vendor switch. Remember 5-year retention per §13.

Step 7 — Reconciliations: which accounts are reconciled monthly (bank, debtor, creditor, VAT), which quarterly, and which only at year-end. Describe the reviewer and where discrepancies are documented.

Step 8 — VAT: filing frequency (monthly / quarterly / semi-annually), who files, which method (invoice / cash), and how EU trade / imports are handled. If the company has partial VAT deduction, write the calculation method explicitly.

Step 9 — Inventory: if relevant, describe counting method (continuous vs periodic), valuation (FIFO / average), and frequency of physical counts.

Step 10 — Maintenance: who owns the document (typically CFO or external accountant), how often it is reviewed (annually at minimum or on material change), and how changes are documented. Use a version number and date — e.g. 'v2.3 — 2026-04-15 — receipt flow updated after Dinero-to-e-conomic switch'.

File the document in the same folder as the annual accounts, and password-lock it if it contains sensitive details about staff or two-factor routines.